City of Astoria
  • 19-Sep-2022 to 07-Oct-2022 (PST)
  • Fire
  • Astoria, OR, USA
  • 21.45-26.08 per hour
  • Hourly
  • Part Time

Sick Leave per Oregon Leave Law


SUMMARY

This position is responsible for providing customer service at the front counter while performing a variety of administrative duties in support of the operations of Astoria Fire Department. The schedule for this position is part-time 20 hours per week, working Monday - Friday, 10:00AM - 2:00PM.

ESSENTIAL FUNCTIONS

  • Researches and summarizes information from various sources either into narrative or report format of own or established design including grants, specifications and public notices.
  • Performs technical duties directly related to the function/operations of the assigned department.
  • Uses database systems to organize data, track financials, generate statistics, track compensation systems, and a wide range of other tasks.
  • Provides and receives information of a non-routine, unique or complex nature; composes necessary correspondence in response.
  • Handles information of a sensitive and confidential nature.
  • Creates rough drafts or recordings a variety of memos, letters, documents and reports; edits/reviews correspondence and reports for grammar, punctuation, spelling and/or accuracy of content.
  • Answers phones, routes calls, makes appointments and takes messages; makes travel arrangements, works with public in department setting.
  • Establishes and maintains a variety of files or other records.
  • Maintains and reconciles various accounting and budget records.
  • Prepares minutes for a variety of meetings and conferences including meetings of a sensitive nature and labor negotiations.
  • Maintains personnel and work records such as timesheets, leave balances, overtime, mileage, supplies and material purchases, and daily work orders.

SUPERVISORY RESPONSIBILITIES

This position does not have any supervisory responsibilities.

MINIMUM QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Three years of progressively responsible administrative duties or any equivalent combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above described duties.
  2. Ability to pass a City-required background check which includes criminal and sex offender records checks and reference checks.
  3. City employees must be fully vaccinated for COVID-19 (medical or religious exceptions may apply).

DESIRABLE QUALIFICATIONS

  1. Spanish language proficiency.

WORK ENVIRONMENT

The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.

The noise level in the work environment is usually moderate and occasionally loud from emergency vehicles sirens.

HIRING & SELECTION PROCESS

RECRUITMENT CLOSES: October 7, 2022
INTERVIEWS: October 20, 2022
CONDITIONAL JOB OFFER: November 1, 2022 (Anticipated)
FINAL JOB OFFER: November 15, 2022 (Anticipated)
START DATE: No later than December 1, 2022 to allow training and transition time with current Administrative Assistant.

City of Astoria
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