City of Astoria
  • 10-Sep-2021 to Until Filled (PST)
  • Finance
  • Astoria, OR, USA
  • 20.28-24.66
  • Hourly
  • Full Time

Full Benefits: Health, Vision, Dental, PERS Retirement, FSA, Life, LTD, AD&D, Vacation, Personal, Sick Leave & Holiday Pay


DEPARTMENT OVERVIEW

The Finance Department offers a wide variety of services to the general public and to other departments of the City. The major activities include: utility billing, payment receipts, accounts receivable, payroll, purchasing, accounts payable, processing financial data, financial planning, budget preparation, cash management and maintenance of official City records.

Services to other departments include financial control through the budget process, receipting and accounting for Municipal Court receivables, and management of official minutes for the City Council. Finance also issues keys to most buildings and facilities, and provides accounting and other miscellaneous services to other departments.

POSITION SUMMARY

This position is responsible for the accurate and timely processing and recording of a variety of accounting transactions, with the primary assignment of processing accounts payable and receivables city-wide. Key duties include answering phones, processing payments and direct customer service to the public and other city departments by phone, e-mail, mail and in-person at the front counter and general duties in support of the Finance Team.

FIRST REVIEW: September 20, 2021

ESSENTIAL FUNCTIONS

  • Maintain accounts by coding, processing and posting payables and receivables.
  • Assign and process accounts payable/receivable and purchase orders based on documentation, invoices and/or statements. Follow-up on delinquent accounts consistent with law and procedure.
  • Respond to a variety of requests for information from city staff, vendors and the public in-person, by phone or in writing; provide requested information or service as assigned or refer to appropriate individual for response.
  • In coordination with Parks and Recreation, provide information to the public regarding cemetery/burial fee schedules, rules and regulations; make arrangements for purchases of burial sites; notify cemetery crew and funeral directors regarding burial sites; issue deeds, maintain records of purchases and burials and prepare appropriate correspondence.
  • Cross-train and provide back-up in at least one other accounting area, when needed.
  • Calculate and verify data to produce regular or special summaries; balance reports or other records.
  • Accumulate and classify data from varied sources to make summary reports as required; review data to determine variances and similarities. Verify completed summaries against source documents which may involve statistical tabulations and calculations. Retrieve data from City computer system for report generation.
  • Perform cashiering and front counter duties, as assigned.
  • Answer phones, as assigned, using appropriate business phone etiquette.
  • Answer customer service questions or complaints on the telephone, in person and by mail in order to implement policy and to serve the needs of citizens.
  • Create and edit correspondence, reports and statistical information using a computer.
  • Perform clerical work such as filing; copying; faxing; computer input, access and retrieval of data; word processing. Order office/janitorial supplies and process revolving fund checks
  • Process utility billings and payments and delinquent and turn-off notices. Enter meter readings; reconcile records with computer reports, locating errors and making necessary adjustments; answer customer service questions; initiate necessary action regarding bills and payments, service problems, refunds, disconnects and reconnects of service.
  • Maintain City's lock and key inventory.
  • Manage City parking lot space assignments.
  • Research lien requests by title companies.
  • Maintain Occupation Tax Process: Respond to inquiries; process and enter new business applications and annual renewals; prepare and send out delinquent notices; prepare reports as needed.
  • Performs related duties as required by supervisor.
  • Maintains punctual, regular and predictable attendance.
  • Works collaboratively in a team environment with a spirit of cooperation.
  • Displays excellent communication skills including presentation and negotiation skills required in working with coworkers/public and including the ability to communicate effectively and remain calm and courteous under pressure.

SUPERVISORY RESPONSIBILITIES

This position does not have any supervisory responsibilities.

MINIMUM QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation.

  1. High School graduation or equivalent.
  2. Two years of progressively responsible experience in accounting and/or bookkeeping work, with specialized course work in accounting, bookkeeping, general office practices, or data processing preferably supplemented by experience in governmental fund accounting; or any equivalent combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above described duties.
  3. City employees must be fully vaccinated for COVID-19 by October 18th, 2021 (medical or religious exceptions may apply).

DESIRABLE QUALIFICATIONS

  1. An Associates' degree in accounting or business is preferred.
  2. Possession of or ability to obtain a driver's license; safe driving record

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to finger, handle, or feel objects, tools, or controls; bend; twist; reach with hands and arms and lift up to 30 pounds. Must be able to sit and use computer for up to two hours at a time. The noise level in the work environment is usually moderate.

Employment will be contingent upon the successful completion of a background check.

City of Astoria
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